Administrative Intern

Job Summary:

The Administration Intern will support the administrative functions of Kens Apothecary’s office, ensuring smooth day-to-day operations. This role provides exposure to various administrative tasks including document management, office coordination, and assisting the HR & Administration team. The intern will develop organizational, time management, and communication skills while gaining hands-on experience in a dynamic work environment.

Key Responsibilities:

Document Management:

• Organize and maintain company files, records, and documents (both physical and digital).
• Ensure proper filing and easy retrieval of documents.
• Assist in scanning, photocopying, and archiving paperwork.

Office Coordination:

• Assist in coordinating office supplies, equipment, and general office upkeep.
• Help manage incoming and outgoing mail, packages, and deliveries.
• Support in scheduling meetings, appointments, and conference room bookings.

Administrative Support:

• Assist with drafting and editing internal documents, forms, and reports.
• Perform data entry tasks, ensuring accuracy and timely updates.
• Support in preparing presentations and spreadsheets for the department.

HR & Administrative Assistance:

• Assist in maintaining accurate employee records and filing documents.
• Help update HR databases, including attendance, leave records, and personal data.
• Assist with new employee onboarding preparations.
• Help coordinate internal events, workshops, and employee engagement activities.
• Assist in ensuring adherence to company policies and HR regulations

Ad Hoc Tasks:

Perform additional tasks as needed to support the smooth operation of the HQ office and outlets

Qualifications:

• Currently pursuing or recently completed a diploma/degree in Business Administration, Human Resources, or related field.
• Previous internship or administrative experience is an advantage, but not required.
• Ability to maintain confidentiality and professionalism

Learning Opportunities:

• Exposure to the day-to-day operations of a fast-paced office.
• Experience in administrative support, office management, and HR processes.
• Development of organizational, communication, and multitasking skills.