Daily Administrative Management- Responsible for maintaining the company's daily office environment, including coordination of office facilities and cleaning services.
- Handle daily administrative tasks such as answering phones, receiving visitors, and managing incoming and outgoing mail and packages.
Office Supplies and Equipment Management- Responsible for the procurement, inventory management, and regular stocktaking of office supplies to ensure adequate availability.
- Maintain office equipment and coordinate with vendors for repair and maintenance.
Meeting and Travel Arrangements- Organize internal and external meetings, set up meeting spaces, and prepare relevant materials.
- Manage employee travel arrangements, including flight bookings, hotel accommodations, and transportation.
Document Management- Collect, organize, archive, and safeguard company documents to ensure standardized management.
- Prepare and distribute internal notifications and announcements, assisting in the implementation of company policies.
Employee Attendance Management- Manage and maintain the employee attendance system, regularly updating records and preparing monthly attendance reports.
- Handle employee leave, overtime, and time-off requests, ensuring data accuracy.
Expense Management- Process daily administrative expense reimbursements and budgets, ensuring accuracy and timely payments.
- Assist the finance department in reviewing and settling vendor invoices.
Employee Activities and Corporate Culture- Assist in organizing and planning company events, including holiday celebrations, team-building activities, and annual meetings to enhance corporate culture.
- Coordinate logistics for employee activities, including venues, catering, and other support services.
HR Support- Assist in processing new employee onboarding and offboarding procedures, ensuring the signing and archiving of relevant HR documents.
- Help update and manage employee benefits and health insurance.
- Execute the recruitment process, including posting job openings, screening resumes, arranging interviews, and following up on results.
Legal and Compliance Support- Assist in handling company legal matters, including annual inspections, updates of licenses, and archiving relevant legal documents.
- Ensure that company administrative tasks comply with local laws and regulations.
Social Security and Provident Fund Management
