Personal Assistant

Key Responsibilities:

• Answer incoming calls, take messages, and re-direct calls as required.
• Deal with email enquiries efficiently and effectively.
• Facilitate and coordinate meetings, conference calls, and video conferences, ensuring all participants are well-prepared and informed.
• Take meeting minutes, and follow up on outstanding tasks to ensure timely completion.
• Manage executives' diaries, arrange appointments, and book meeting rooms and conference facilities.
• Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing incoming communications.
• Handle confidential information with discretion and maintain a high level of professionalism in all interactions.
• Provide general administrative support, including managing and maintaining files and documents for easy retrieval and access.
• Conduct research, compile data, and prepare reports as requested by executives.
• Coordinate internal and external corporate events, conferences, and meetings, both on-site and off-site.
• Support marketing initiatives both online and offline to increase brand awareness and revenue for the company.
• Communicate with HODs and management team for feedback and improvement.
• Prepare presentation decks and data statistics as needed for executive meetings and reports.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 3 years of experience as a Personal Assistant or in a similar administrative role supporting senior executives.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• High level of attention to detail and accuracy.
• Strong problem-solving skills and the ability to anticipate needs.

Personal Attributes:

• Proactive and Resourceful: Takes initiative and demonstrates a proactive approach to problem-solving.
• Professionalism: Exhibits a high level of professionalism and integrity.
• Adaptability: Able to adapt to changing priorities and work effectively under pressure.
• Interpersonal Skills: Strong interpersonal skills with the ability to build relationships and work collaboratively with diverse teams.