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Responsibilities
- Responsible and manage sales invoicing, inter-company billing update; as the main gate-keeper to ensure billing information to clients & payment details are accurate.
- Perform day-to-day data entry for sales transactions into the cloud/ web based accounting system including verifying, computing and posting.
- Ensure project tasks are assigned to the respective team in the system based on sales submission status.
- Perform checking on invoices, revert to superior if there are any queries/discrepancies.
- Handle daily documentation and proper filing system (mostly soft copy) to ensure documents are traceable in an efficient manner (hardcopy and softcopy).
- Responsible for office administration and maintenance to ensure smooth running of office operations, ie. liaising with suppliers, obtaining quotations etc.
- Assist People & Culture activities whenever needed.
- Handle daily communication with cross-departmental team to achieve optimum work results, ie. any urgent invoicing matter, document status checking etc.
- Assist Group CEO’s in his personal calendar scheduling and related administrative matters.
Qualifications
- Candidates must possess at least a Diploma in Business Studies/ Administration/ Management/ Accounting or related field.
- Computer literate with proficiency in Microsoft Excel or Google Sheet (formulas & functions)
- Knowledge in marketing or digital marketing will be an advantage.
- Detailed-oriented & able to meet tight deadlines
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