Human Resources & Admin Executive

Role and Responsibilities

Human Resource

1. To support and assist the Head of Department to maintain and ensure the effective operations of the Group Human Resource and Administration functions.
2. To assist in the group payroll operations & processing cycle, including claims processing and payment to ensure payroll services delivery in accordance with company policy and procedures and statutory requirements.
3. Update and manage employee records, leave, attendance checking and generate reports on employee’s monthly attendance and monthly headcount reports through HRMS system.
4. Collaborate with senior management to align HR strategies with business objectives.
5. Analyze HR metrics and trends to inform decision-making.
6. Assist in all stages of the employee life cycle (post recruitment) from new hire onboarding / offboarding and employee exit analysis.
7. Assist in the conduct of the staff orientation program and induction program and coordinate all necessary communication and logistics, including distribution of welcome items and etc.
8. Responsible for the arrangement and coordination of employee engagement program and internal events within the Group.
9. Prepare and coordinate HR documents and arrangement for regular or ad-hoc assignments pertaining to HR and administration related duties as and when assigned.
10. Assist in maintaining all required HR records and reports.
11. Perform other duties as assigned.

Admin

1. Responsible in handling and managing all authority body’s license application and renewal for the Group of Companies (eg. MBPJ, ST, SEDA, My Hijau, etc).
2. Responsible in handling and managing authority body’s license application and renewal for director’s certificate (eg. BEM, GBIF, ST).
3. Coordinate and arrange training sessions for directors in relation to renewal of certificates.
4. Assist in performing administrative tasks such as company vehicle management and maintenance tracking, petrol card management, etc.
5. Assist in the office administration and front office tasks as and when required.

Additional Notes (IF ANY)

1. Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Human Resource Management or equivalent.
2. Required language(s): Bahasa Malaysia and English.
3. At least 5 Year(s) of working experience in the related field is required for this position.
4. Well versed with local government rules and regulations.
5. Independent, possess good planning and organization, leadership, problem solving and analytical skills.
6. Maintain high integrity level at all time.
7. Computer literate proficiency in Microsoft Office application.