Purchasing Executive

Purchasing is generally responsible for processing, verification and ensuring fulfillment of purchase requests made by various departments and faculties of the University. 1. Receives Purchase Request, checks for accuracy and forwards to Purchasing Manager for verification 2. Obtain quotation from Suppliers for purchase of approved product or service. 3. Preparation of Purchase Order using the AIMS system or QnE Business System or related software 4. Monitor delivery of items in accordance to the PO issued. Ensure suppliers meet timeline 5. Checking of Purchase Requisition and invoices for approval. Forward relevant documents to Accounts department for payment process 6. Prepare Report for Inventory Checklist ( if related) 7. Document filing and storage - ensure proper labeling and filing as required for audit purpose and for easy data retrieval 8. Perform tasks and responsibilities incidental to the position, as per instructed by the management as and when required