SENIOR HR/OPERATION MANAGER

JOB SCOPE AND DUTIES

Your obligations under the appointment are, inter alia:-

• Responsible for overseeing the business’s financial transactions.
• Keeping track of office inventories and maintaining supply orders. Monitoring the organization’s Payroll, Commission Calculation, Salary Slip, and Human Capital Record, petty cash record and employees' statutory contributions such as EPF, SOCSO, EIS, PCB tax.
• In charge of Company statutory bodies such as LHDN Stamping, SST tax payment, Eperolehan MOF, DBKL Licence application, HRDF licence renewal payment.
• Managing and updating company database for ongoing events record and send invoices to client
• Responsible of event HRDF course application and claim
• Managing incoming and outgoing calls/emails related to client requests, vendors, and inquiries.
• Responsible for applying visas for employees through ESD (Expatriate Services Division) portal.
• Taking ownership of the recruitment process by sourcing candidates, including phone screening, coordinating interviews.
• Coordinating new employee set-up and resources and other administrative tasks such as phone line set up
• Responsible for event speakers' flight and accommodation.
• Planning cultural initiatives, including team-building activities, and annual company cultural day/night )
• Completing other operational tasks, such as researching new offices and implementing new software solutions to increase team efficiency and innovation.
• Organizing scheduling meetings and making business travel arrangements for company Directors.
• Supporting in the coordination of all Company’s events and implementing all operations to ensure a seamless delivery of event checklist.
• Selecting and negotiating with vendors and monitoring their activities to ensure quality control.
• Drafting contract agreements for and within the organization.

Requirement:

• Bachelor's Degree in Business Administration, Human Resources, or related fields.
• 2-5 years of experience in finance, HR, or administrative roles.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with HR/payroll
• Experience managing employee contributions (EPF, SOCSO, EIS, PCB tax).
• Strong organizational and multitasking abilities.
• Experience in budget management for events.
• Ability to handle end-to-end recruitment and onboarding processes.
• Strong problem-solving skills for administrative tasks.
• Malaysian