Office Administrator

Job Description (Subjected to Changes):

• Responsible for the office administrative and operations. Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage various administrative tasks, including general office management, monthly utility payments, and provisions for office supplies.
• Maintain and upkeep Insurance records and renewals, with prompt highlight at least 2 months before its expiry
• Coordinate office repairs and maintenance.
• Prepare and provide assistance when Management arranges a business trip to JB
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Provide assistance with company vehicle maintenance and support the administration of overtime and claims
• Any other adhoc administrative duties

Job Requirements:

• Possess at least Diploma/Graduate Diploma in Business Administrative or equivalent.
• 2-3 years of experience as an office admin, office assistant, or any relevant role
• Possess excellent communication, interpersonal skills and consider yourself a people person
• Demonstrated efficiency in managing multiple tasks, adhering to deadlines and priorities, as well as effective organisation skills
• Able to work in a fast-paced environment independently with minimal supervision
• Organised, meticulous and detail-oriented, proactive and highly initiative.

Additional Information

• Applicant must be willing to work in our JB Office (Mount Austin Perdana)
• Shortlisted applicant will be required to attempt some assessment tests as part of our recruitment process, either before or after the second interview.
• Candidates are hereby informed that they will be offered on yearly renewable for 2 years before conversion to permanent role.