Personal Assistant to Director

Personal Assistant to Director

Job Responsibilities:-

• Serve as the primary point of contact for the Director, facilitating communication with internal employees and external stakeholders.
• Act as the first point of contact for the Director, drafting letters, emails, reports, and correspondence, ensuring that all inquiries are dealt with promptly and efficiently.
• Arrange travel logistics, prepare expense reports, and ensure all necessary items are ready.
• Act on behalf of the Director when necessary, making informed decisions, delegating tasks, and meeting with external clients as authorized.
• Work closely and effectively with the Director to keep him well informed of upcoming commitments and responsibilities, while following up appropriately.
• Foster effective communication and maintain trust and support between the Director’s office and the staff in his portfolio.
• Execute project work and administrative tasks to support ongoing business operations, including information collation, document formatting, meeting organization, and presentation development.
• Prepare agenda, take minutes, distribute meeting minutes and take note of all follow-up actions required from all meetings diligently
• Exercise good judgements in managing priorities, ensure effective appointments and time achieve a smooth management to flow of Director’s schedules.
• Other ad-hoc tasks that may be deemed necessary and assigned from time to time.
  
  

Job Requirements:-

• Candidate must possess at least Bachelor's Degree/Professional Degree in Business Studies/Administration/Management, Commerce, or equivalent.
• At least 2 Year(s) of working experience as Personal Assistant or Executive Assistant.
• Must possess a high level of integrity, highly disciplined and meticulous, and able to work independently.
• Ability to maintain confidentiality and exercise discretion.
• Able to demonstrate excellent resourcefulness and time management.
• 5.5 working days (Saturday - half day)