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Order Processing & Payroll Admin | up to 5k | Permanent Job

RM 4,000 - RM 5,000 / Per Mon

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RESPONSIBILITIES

Payroll support

  • Prepares spreadsheet with hours, job numbers, and position titles allocation to payroll within prescribed timeframes.
  • Ensures timesheets and job paperwork match.
  • Reviews Payroll reports to ensure accuracy against information provided.
  • Escalates discrepancies to Payroll and Project Supervisor/ Line manager
  • Responds to enquiries from employees, Operations and Payroll.
  • Investigate and follow up all variances appropriately

Procurement and Accounts Payable

  • Raises and closes job and PO numbers as required.
  • Approves AP invoices ensuring goods/services were received.
  • Maintains job and PO register monitoring PO’s available funds.
  • Monitors progress and anticipated completion date for all jobs related to the project.
  • Reconciles open job and PO’s report ensuring AP invoices were allocated accordingly.
  • Investigate and follow up all variances appropriately
  • Ensures procurement services are in line with divisional requirements, policies and procedures
  • Follows up approved PO’s where invoices have not been received.

Accounts Receivable

  • Processes and records financial transactions for projects, including invoicing and payment of accounts.
  • Ensures accounts receivable/invoicing processes are efficiently and effectively undertaken.
  • Prepares information for inclusion into the specified reports, ensuring information is correct, prepared to the agreed format and structure and completed within the given timeframe.
  • Completes cost to invoice reconciliation for the contracts that are based on a pass-through arrangement.
  • Ensures information management systems are developed, implemented and utilised.
  • Store and file information promptly and readily retrievable when required, with the security of confidential or sensitive material assured.
  • Keeps relevant Business Unit Managers aware of problem debtors as appropriate
  • Raise and finalize all AR invoices
  • Investigate and follow up all variances appropriately.

Data Management, Administration and Reporting

  • Inputs data into finance/payroll system and ensuring accuracy.
  • Gathers and presents information in a timely manner, ensuring accuracy is maintained and presented in a format appropriate to the purpose.
  • Ensures written documentation is produced accurately, in the agreed format and in a timely manner.
  • Maintains Payroll and System Issues Registers
  • Prepares required information for the auditors to assist with the annual audit/review process

Job Types: Full-time, Permanent

Pay: RM4,000.00 - RM5,000.00 per month