Admin Executive

We are looking for a detail-oriented Admin Executive (Invoicing) to join our team. The Invoicing Clerk will be responsible for accurately processing daily orders and ensuring process the daily orders timely and accurately.

Job Description:

• Processing Customer Invoice & Delivery Order detailed & accurately.
• Handle incoming and outgoing telephone calls duly and professionally.
• Attend to customer enquiries via phone and email to assist their needs.
• Responsible in verified & processing daily orders receive from internal customers (salespersons) and external customers via emails and WhatsApp.
• Responsible in keep track & checking customer backorders, ensuring all orders are processed timely and accurately.
• Responsible in keep track of Customer Chop Sign Delivery Order by attached with Courier Consignment tracking after stock deliver to customer.
• Responsible to update salespersons for customer backorder status and stock availability status via phone or WhatsApp.
• Provide administrative support to our sales team.
• Provide Back up support to another admin executive when needed.
• Maintain a good communication with all internal departments such as Finance, Store, Purchasing, and Sales Department, ensuring order process smoothly every day.
• Maintain a proper and efficient filing system for all our documents according to company procedures.
• Assist with other ad-hoc tasks as and when required by the management.
• Willing to learn, responsible and take over when superior assign new task to in charge.
• Ability to work collaboratively, multitasking and maintain a positive attitude in a fast-paced environment.
• Good working attitude, Positive, and a dependable team player.

Job Requirement

• Candidate must possess at least a Diploma or bachelor's degree in business administration or equivalent.
• Minimum 1 – 2 years working experience in a related field.
• Possess good communication and coordination skills.
• Has good initiative, follow-up skills, is well-organized and able to work independently in a fast-paced environment.
• Fluent in English and Bahasa Malaysia
• Computer literate and proficient in MS Office.
• Possess experience & knowledge in software such as Accpac, UBS, SQL, Autocount is an added advantage.
• Able to start work immediately.
• Fresh Graduates are encouraged to apply.
• On the job training will be provided.