Human Resources Executive

Job Summary

• Assist the HR Manager manage the full spectrum of Human Resource function including Talent Acquisition, Payroll, Compensation & Benefits administration, in force HR SOPs and policies, staff engagement and welfare activities that make the company a great place to work and employer of choice in this primary market area.

Duties and Responsibilities

Payroll, C&B Administrations

• Administrative registration for new hirers – issuance of company properties, EPF/SOCSO/Tax/ Insurance, open bank account, open personal file and input new hire particulars into system.
• Responsible for overtime payment and leave management to ensure accuracy of payroll data.
• Supervising, monitoring and checking overtime record, absenteeism record, attendance record for every department.
• To ensure accuracy in preparing all statutory related documents and/or reports for submission on a timely basis.
• To correspond and liaise with bank, payroll vendor, statutory bodies i.e. Labor Office, IRB, EPF, SOSCO and etc on matters relating to payroll administration matters.
• Ensure all personnel files are up-to-date, accurate and comply with audit requirement.
• Liaise with the Company panel clinics on employee outpatient visit and process medical invoices.
• Monitor and administer staff medical expenses and ensure that the expenses are within their pre-set maximum and established policies.
• Administer staff claim reimbursement and ensure that the expenses are within the established policies.

Manpower planning & talent acquisition

• To administer and maintain company recruitment policies & SOPs. Support the hiring managers during their interview sessions to enhance the interview experience and build the rapport of the Company as employer of choice.
• To propose prudent recruitment strategies from time to time to source for potential candidates.
• To source, identify and recommend suitable candidates to the hiring manager through external and internal sources.
• To administer resume bank and maintain the HRM mailbox.
• To plan and coordinate interview schedule with shortlisted candidates and hiring manager.
• To conduct interviews for executive and non-executive level of candidates.
• To follow up and calibrate interview results and to inform the interview outcome either
• successful or send reject letters accordingly.
• Make recommendations to hiring department in consultation with the HR Manager.
• To make offer and negotiate compensation package up to Executive level of candidates.
• Onboarding management for new hires – issuance of company properties (ID card/ Car park season pass), liaise with respective person in charge on seating arrangement, technical item eg. Computers and accessories, telephone.
• To prepare monthly headcount statistics and requisition and update staff movement report accordingly.

Other HR Functions (engagements, wellness)

• To prepare monthly staff movement report if any.
• Assist in staff claim reimbursement, leave management and overtime claim processing for payroll.
• To ensure all sports, recreational activities, staffs related activities/events are well coordinated as scheduled / as approved by the management and within the approved budget and aligned with the company vision, mission and HR strategies.
• Undertake any other task and duties assigned by the HR Manager.
• A spokesperson that strengthens the company core values within the staffs.

Position Requirements

1. Qualifications: Diploma or Bachelor Degree in HR, Business Administration or equivalent.

2. Experience: Minimum 1-2 years working experience in Human Resources related field. Payroll experience would be an added advantage.

3. Skills/Competencies:

a) Strong administration skills – planning/organizing/coordination & documentation

b) Good interpersonal and communication skills.

c) Analytical with good problem solving and people management skill.

d) Possess self-initiative and able to multi-task and meet tight deadlines.

e) Computer literacy in Microsoft Excel, Word and Power point, payroll system.

Able to work on weekends and Public Holidays is an added credit as our nature of business is Retail.