Personal Assistant

Job Description/Responsibilities

• Screening telephone calls, managing schedules, coordinating appointment and meetings for Director
• Managing travel arrangements including flights, visas, hotels, transfers and travel itineraries.
• Organizing meetings, taking minutes and follow- up on action items after meetings.
• Managing correspondences including drafting of email responses to vendors and landlords, ensuring all correspondences are responded well and timely.
• Monitor and follow-up on lease renewals and arrange for meeting involving landlords and internal stakeholders.
• Preparing reports, presentation, other documents and ensure they are accurate and well-written.
• Generating reports
• Coordinating projects including liaising with project teams, monitor project timelines and progress, and ensure all dead-lines are met.
• Maintaining proper filing system and record keeping.
• Assisting with general administration support; photocopying, printing, scanning, typing, couriers, maintaining contact database.

Requirement

• Minimum 3 to 4 years work experience in secretarial or administrations role.
• Excellent in MS Excel, Words, Power Point and experience in generating business intelligent report using SAP would be an advantage.
• Good communication and written skills in English and BM.
• Highly organized, maintains confidentiality, meticulous and attention to detail and able to work in a fast paced environment.
• Age group within 30 - 40

Job Type: Full-time

Pay: RM4,000.00 - RM6,000.00 per month

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administrative: 2 years (Preferred)

Language:

• Mandarin (Preferred)