Building Manager cum Personal Assistant

Building Management:

• Act as the primary point of contact for internal tenants and address their concerns or issues.
• Manage tenant requests, complaints, and maintenance tickets, ensuring timely and effective resolution.
• Facilitate communication between tenants and external service providers when necessary.
• Schedule and supervise internal maintenance and repair work, ensuring quality and adherence to standards.
• Conduct regular inspections of building systems (e.g., lighting, HVAC, plumbing) and facilities to ensure they are in good condition.
• Oversee the cleanliness and organization of common areas and internal spaces.
• Maintain accurate records of maintenance requests, tenant interactions, and building operations.
• Prepare internal reports on building status, maintenance activities, and tenant satisfaction.
• Manage inventory of supplies and equipment needed for internal operations.
• Ensure internal operations comply with relevant regulations and safety standards.
• Develop and enforce internal safety procedures and protocols.
• Handle emergency situations, coordinate with internal staff, and ensure a safe working environment.
• Manage relationships with internal service providers and contractors.
• Coordinate internal services, such as cleaning and maintenance, to ensure they meet the building’s needs.
• Oversee and manage internal projects related to building improvements or renovations.
• Collaborate with other departments or teams to implement internal changes or upgrades.

Personal Assistance:

• Provide administrative support to senior management, including scheduling meetings and managing calendars.
• Prepare reports, presentations, and correspondence as needed.
• Organize travel arrangements and itineraries for the executive team.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and tasks as assigned by management.

Requirements:

• Bachelor’s degree in management, business administration, or a related field (preferred).
• Proven experience in building management or facilities management.
• Strong administrative skills, with prior experience as a personal assistant or in a similar role.
• Good written and verbal communication skills in English, Bahasa Malaysia, and Mandarin
• Proficiency in MS Office Suite and property management software.
• Strong problem-solving abilities and attention to detail.

Job Type: Full-time

Pay: RM5,000.00 - RM8,000.00 per month