Finance Administrator

Why join us?

• Great working culture!
• Young, energetic and fun learning organization!
• Strategic location ~within walking distance to MRT and KL Monorail!
• Birthday & Anniversary leave
• Optical, Dental & Wellness Benefit provided

Job Description

Payroll support

• Prepares spreadsheet with hours, job numbers, and position titles allocation to payroll within prescribed timeframes.
• Ensures timesheets and job paperwork match.
• Reviews Payroll reports to ensure accuracy against information provided.
• Escalates discrepancies to Payroll and Project Supervisor/ Line manager
• Responds to enquiries from employees, Operations and Payroll.
• Investigate and follow up all variances appropriately

Procurement and Accounts Payable

• Raises and closes job and PO numbers as required.
• Approves AP invoices ensuring goods/services were received.
• Maintains job and PO register monitoring PO’s available funds.
• Monitors progress and anticipated completion date for all jobs related to the project.
• Reconciles open job and PO’s report ensuring AP invoices were allocated accordingly.
• Investigate and follow up all variances appropriately
• Ensures procurement services are in line with divisional requirements, policies and procedures.
• Follows up approved PO’s where invoices have not been received.

Accounts Receivable

• Processes and records financial transactions for projects, including invoicing and payment of accounts.
• Ensures accounts receivable/invoicing processes are efficiently and effectively undertaken.
• Prepares information for inclusion into the specified reports, ensuring information is correct, prepared to the agreed format and structure and completed within the given timeframe
• Completes cost to invoice reconciliation for the contracts that are based on a pass through arrangement
• Ensures information management systems are developed, implemented and utilised.
• Store and file information promptly and readily retrievable when required, with the security of confidential or sensitive material assured.
• Keeps relevant Business Unit Managers aware of problem debts or as appropriate
• Raise and finalize all AR invoices
• Investigate and follow up all variances appropriately

Data Management, Administration and Reporting

• Inputs data into finance/payroll system and ensuring accuracy.
• Gathers and presents information in a timely manner, ensuring accuracy is maintained and presented in a format appropriate to the purpose.
• Ensures written documentation is produced accurately, in the agreed format and in a timely manner.
• Maintains Payroll and System Issues Registers.
• Prepares required information for the auditors to assist with the annual audit/review process

Job Requirements

• Bachelor’s degree in finance, Accounting, Business Administration, or a related field preferred
• Minimum of 2 years of experience in finance or other related roles
• Preferable experience in Project billing/accounting
• Proficient PC skills including MS Word, Excel and Outlook
• Good mathematical knowledge
• Good time management and organisational skills to meet deadline
• Effective communication skills – written and spoken
• Good Customer Service – ensure queries are responded to promptly and accurately