Accounts Executive

The Salvation Army in Malaysia is in the business of changing lives. Since 1938, we have been serving the underprivileged community in Malaysia without discrimination.

Today, The Salvation Army in Malaysia has a comprehensive network of social services to meet a wide range of needs in our community. We provide residential homes for children and the elderly, hostels, family support services, daycares, tuition centres, a refugee help centre and emergency relief services in times of crisis.

Website: https://www.salvationarmy.org/malaysia

• Process and authorize all invoices, credit, and debit memos, ensuring they are scanned into the financial system and properly authorized.
• Maintain the vendor master file by creating new vendors and deactivating inactive ones in the financial system.
• Enter all direct debit invoices into the financial system.
• Verify and process petty cash claims and documentation, ensuring they are scanned and authorized correctly.
• Manage payment run cycles, including timely processing and audit verification to ensure accurate accounting entries.
• Prepare and distribute manual and electronic cheques, direct debit transactions, web payments, and telegraphic transfers.
• Monitor and manage the status of manual and electronic cheques, including issuing stop-payments when necessary.
• Oversee bank account balances and prioritize payments as needed.
• Disburse petty cash top-ups and respond to center inquiries regarding accounts payable.
• Resolve vendor payment issues, reconcile vendor statements, and address discrepancies.
• Liaise with vendors to adopt more cost-effective payment methods.
• Assist with cash management to prevent overdrafts.

• Reconcile accounts payable control accounts, other payable accounts, and purchases (vendors or petty cash), including GST reporting.
• Maintain reports for accounts payable, including AP Control, grants, and project monies schedules.
• Prepare supporting documentation for audits by creating yearly payment audit schedules.
• Distribute bank statements to respective centers and assist with bank reconciliations and follow-up actions.
• Assist with month-end closing processes, including journals and verification checks to ensure the completeness of all payment transactions.

• Maintain a thorough understanding of the chart of accounts and the general ledger structure.
• Creates and posts monthly recurring entries.
• Ensure that recurring entries are updated at appropriate trigger points.
• Create and post internal parties AP transactions.

• Maintain an accounts payable procedure manual as a backup guide.
• Assist with additional projects and tasks assigned by management.
• Ensure the confidentiality and security of financial information.
• Participate in educational opportunities to stay updated on job knowledge.
• Undertake special projects, representation, or duties as directed by the Finance Manager.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Proven experience in accounts payable or a similar role.
• Proficiency in financial software and ERP systems (e.g., SAP, Oracle, QuickBooks).
• Strong understanding of accounting principles and financial regulations.

Other Competencies:

• Excellent organizational and analytical skills.
• Effective communication skills and ability to work collaboratively.
• Commitment to confidentiality and detail-oriented work.

Duty Hours:

• 45 hours per week, Monday to Friday from 8:30am to 5:30pm (1-hour lunch break).
• Flexibility to work outside of normal hours when required.

Location:

No.26, Bandar Puteri Jalan Puteri 4/2 Puchong, 47100 Selangor Malaysia.