Personal Assistant

1. Administrative Support:
Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and organize necessary documents, reports, and presentations.
Handle incoming emails, phone calls, and correspondence on behalf of the Director.

2. Meeting Management:

Coordinate and organize meetings, ensuring all necessary arrangements are made.
Attend meetings with the Director, take minutes, and prepare accurate summaries.
Follow up on action items and ensure timely completion.

3. Communication:

Act as a liaison between the Director and internal/external parties to ensure effective communication.
Draft and proofread correspondence, emails, and documents in English and Mandarin.

4. Travel Arrangements:

Arrange travel itineraries, accommodations, and logistics for business trips.
Handle visa applications and other travel-related documentation.
Occasionally travel with the Managing Director to attend business meetings.

5. Business Presentations:

Host and present during business meetings as required, ensuring professionalism and clarity.

6. Document Management:

Maintain and organize electronic and physical filing systems.
Ensure confidentiality and security of all documents and information.

7. General Assistance:

Provide general administrative support to the Director and other team members as needed.
Handle ad-hoc tasks and projects as assigned.

Note: Applicants who can read and write Chinese are preferred.