QUANTITY SURVEYOR CUM ADMIN

JOB Description:

Quantity Surveyor Responsibilities
1. Cost Estimation and Control
- Develop comprehensive cost estimates for construction projects. This involves calculating quantities, assessing material and labor costs, and considering potential risks and uncertainties.
- Track project expenditures to ensure they align with the budget. This includes forecasting future costs and comparing actual costs against estimates to manage and control financial performance.
- Provide ongoing cost advice to project managers and stakeholders. This may involve suggesting cost-saving measures or alternative methods that could reduce expenses without compromising quality.

2. Contract Management:
- Draft and review contracts, ensuring they are clear, fair, and in compliance with legal standards. This includes outlining the scope of work, terms and conditions, and payment schedules.
- Manage the process of inviting and evaluating tenders. This includes preparing tender documents, assessing bids, and selecting contractors or suppliers.
- Handle variations to the contract and claims. This involves assessing the impact of changes and negotiating settlements.

3. Measurement and Valuation:
- Measure and quantify the work completed on site, which involves taking off quantities from drawings and specifications.
- Prepare interim valuations for progress payments and final accounts, reflecting the value of the work completed at different stages of the project.
- Conduct regular site visits to monitor progress, verify work quality, and address any issues or discrepancies.

4. Reporting and Documentation:
- Prepare detailed financial reports, including cost forecasts, expenditure reports, and variance analyses. These reports help stakeholders understand the financial status of the project.
- Maintain thorough and accurate records of all financial transactions, agreements, and correspondence related to the project. Proper documentation is essential for audits and future reference.

5. Risk Management:
- Identify potential financial risks, such as cost overruns or delays. This involves analyzing project data and assessing the impact of various risks.
- Develop strategies to mitigate identified risks, including implementing control measures and contingency plans to manage unexpected changes or issues.

Administrative Responsibilities
1. Office Management:
- Oversee the daily operations of the office, ensuring that everything runs smoothly. This includes managing office supplies, equipment, and maintenance.
- Coordinate with external vendors, contractors, and service providers for office supplies and services. This involves negotiating contracts and managing relationships.

2. Documentation and Filing:
- Maintain and organize important documents, such as project files, contracts, and correspondence. Proper filing systems are crucial for easy retrieval and compliance.
- Ensure that all documentation complies with legal and organizational standards, including data protection regulations.

3. Human Resources Support:
- Manage employee records, including attendance, leave requests, and performance reviews. Support HR functions to ensure smooth personnel operations.