HEAD OF COMPANY SECRETARIAL SECTION

RESPONSIBILITIES:

• To ensure the overall efficiency, quality, cost-effectiveness and professionalism of the services provided by the Company Secretarial Section to the SIRIM Berhad group of companies (SIRIM Group).
• To prepare/review the minutes of meetings of the Board of Directors of SIRIM Berhad and the Board of Directors of the Subsidiaries (the Board) and Board Committees (the Minutes) and ensure that the Minutes appropriately and accurately reflect the discussions and decisions made at the Board and Board Committees’ meetings, and that the decisions made by the Board and Board Committees are communicated effectively and in a timely manner to the management of the relevant Subsidiaries, Strategic Business Units (SBUs), Divisions, Departments, Sections etc.
• To prepare/review the circular resolutions of the Board and Board Committees (CRs) and ensure that the CRs address appropriately the subject matter concerned with the relevant information, documentation etc. from the respective SBUs, Subsidiaries, Divisions, Departments, Sections etc.
• To establish/review the relevant policies and terms of reference for the Board and Board Committees.
• To provide advice to the Board, Board Committees, management of SIRIM Group and shareholders in respect of the Malaysian Companies Act, company secretarial practices, corporate governance, and other relevant rules, regulations, guidelines etc.
• To ensure accurate and timely lodgement of all statutory returns/forms with the Companies Commission of Malaysia (CCM) and other relevant authorities within the prescribed time.
• To ensure the annual general meeting of SIRIM Berhad (AGM) is held in accordance with the Malaysian Companies Act and practice notes, directives, guidelines etc. issued by CCM.

REQUIREMENTS:

• Possess a minimum bachelor’s degree in law, corporate administration, accounting, finance, business administration or management with a minimum of 14 years of relevant working experience.
• A master’s degree in law, corporate administration, accounting, finance, business administration or management will be an added advantage.
• Possess a valid Company Secretary License and Practising Certificate as a Company Secretary.
• Exposure in attending Board and Board Committee meetings including preparing Minutes and resolutions and rendering relevant corporate secretarial support.
• Well-versed with the provisions of the Malaysian Companies Act, Malaysian Code on Corporate Governance, Related Party Transactions and other relevant laws, regulations and guidelines.
• Good interpersonal skills, good command of written and spoken English and Bahasa Malaysia, and computer literacy.
• Positive attitude and attention to details with a high degree of integrity and professionalism.
• Ability to work independently and under minimum supervision.
• Possess an analytical mind and ability to perform and manage numerous assigned tasks while meeting rigorous performance standards and tight deadlines.