Exhibition & Event Project Executive

This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks at hand. Ideally, you have some experience in project management, excellent communication skills, and a passion for getting things done — in this case, creating outstanding event and exhibition experiences for our global clients across industries.

About the role

In short, this role will handle exhibition booth building coordination and execution.

This might entail:

• Managing multiple projects, including supervising the preparation, build-up, and dismantling of event/exhibition activities
• Building and maintaining strong client relationships throughout the project, going the extra mile to meet expectations of customers
• Working with organizer, client and vendors' event deliverables to execute according to planned timelines
• Managing and supervising multiple vendors on site to ensure timely and accurate assembly processes.
• Making sure that project setups are in line with local security requirements, and workplace safety and health regulations.

What you’ll do

Project Planning and Coordination:

• Assist in the development and implementation of exhibition project plans, timelines, and budgets.
• Coordinate with internal teams, external vendors, and stakeholders to ensure all project elements are aligned and delivered on time.
• Maintain project documentation, including contracts, schedules, and progress reports
  

Communication and Collaboration:

• Act as the main point of contact for all project-related communications
• Liaise with clients, designers, and suppliers to ensure project requirements are met
• Facilitate regular project meetings and update stakeholders on project status and progress

On-site Execution:

• Oversee the logistics and operational aspects of exhibitions, including venue setup, transportation, and timely installation
• Ensure all exhibition elements meet the company's quality standards and client expectations

What we’re looking for:

• Proficiency in Microsoft PowerPoint, with skills in presentation and data visualization
• Proven experience in project management, particularly in the exhibition or events industry
• Hands-on and outgoing — you enjoy interacting with people, coordinating events and going on-site to oversee the process
• Strong sense of organization and time management — you’re good with schedules and can keep things moving according to timelines
• Creative problem-solving skills and attention to detail — you have a sharp eye, can spot mistakes and find ways to resolve it
• Flexibility with work and travel arrangements — you’re not bound by the 9-to-5 mindset, but are focused on getting the job done

Why work with us

• Highly flexible work environment with a passionate and supportive team
• Competitive salary and performance-based bonuses
• Health and wellness benefits
• Opportunities for professional development and growth