Executive, Facilities Management

1. To assist the Assistant Manager, Facilities Management in managing the day to day operations of the facilities in the property. 2. To be familiar with the various facilities including Mechanical & Electrical services, support services and other in-house amenities provided or installed in the premises. 3. To be familiar with all the preventive maintenance contracts and agreements by the respective vendors and specialists, sub-contractors and proprietary vendors/ contractors. 4. To assist the Assistant Manager, Facilities Management in responding, attending and follow-up on all facilities issues affecting the building/ property. 5. To attend and/or assist in the regular Facilities Management meetings and coordinating all the facilities and/or services in the building/ property. 6. To prepare regular check lists and reports together with the maintenance staff for the building. 7. To carry out regular inspections and surveillance of the facilities and services together with the maintenance staff/ team members. 8. To be involved in planning, organizing, implementing, completing and monitoring all regular maintenance and/or rectification and/or improvement works required or instructed from time to time. 9. To assist the Assistant Manager, Facilities Management to prepare and issue all relevant notices and correspondence for preventive maintenance. 10. To counter check through all quotations, bills and invoices for any work being planned or executed respectively; and submit for approvals for purchases and/or payments. 11. To assist to compile and prepare monthly reports in consultation with the Assistant Manager, Facilities Management. 12. To conduct herself in a disciplined and professional manner when dealing or interacting with tenants, building or parcel owners, users and the public. 13. To ensure confidentiality and integrity in all dealings and matters of the company and property. 14. To show initiative and accountability in coordinating and carrying out your duties on all relevant matters pertaining the building and facilities.