Admin & Accounts Assistant

Position: Admin & Accounts Assistant

Location: Our office is located nearby KLCC in Kuala Lumpur, Malaysia

No. of Headcounts: 1

Job Summary

We are seeking a detail-oriented and highly organized Admin & Accounts Assistant to join our team in Kuala Lumpur. This position will play a crucial role in supporting the accounting and administrative functions, focusing primarily on invoicing, billing, bank reconciliation, and SST (Sales and Service Tax) submissions. The ideal candidate should have a strong understanding of basic accounting principles, excellent organizational skills, and a proactive attitude in managing both administrative and accounts- related tasks.

Key Roles & Responsibilities

· Invoicing & Billing:

o Prepare, generate, and distribute invoices to clients and customers in a timely and accurate manner.

o Manage accounts receivable and follow up on outstanding payments as necessary.

· Bank Reconciliation:

o Perform regular bank reconciliations to ensure alignment of bank statements with internal records.

o Investigate and resolve any discrepancies identified during the reconciliation process.

· SST Submission & Filing:

o Prepare, review, and submit SST documentation as per regulatory requirements.

o Ensure timely and accurate SST filings, and maintain organized records for audit purposes.

· Documentation & Record Keeping:

o Maintain organized and accurate records of invoices, receipts, payments, and other financial documentation.

o Handle data entry and maintain updated accounting records in the financial software system.

· Administrative Support:

o Assist in general administrative duties including answering calls, managing office supplies, and handling correspondence.

o Coordinate with other departments to ensure smooth office operations and assist in ad hoc administrative projects.

· Vendor & Client Communication:

o Liaise with vendors and clients for payment inquiries, document requests, and issue resolution.

o Provide prompt responses to any accounting-related queries from internal and external stakeholders.

· Compliance & Reporting:

o Assist in preparing monthly financial reports and statements.

o Support the accounts team in ensuring compliance with financial policies and procedures.

Qualifications & Requirements

· Education:

· A Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.

· Experience:

· Minimum of 1 years of experience in an administrative or accounting role, preferably with a focus on invoicing and bank reconciliation.

· Technical Skills:

· Proficiency in Microsoft Office Suite (Excel, Word, and Outlook).

· Familiarity with accounting software (e.g., QuickBooks, Xero) is an added advantage.

· Communication Skills:

· Strong command of English and Bahasa Malaysia, both written and spoken.

· Attention to Detail:

· Meticulous and precise in managing financial records and documentation.

· Organizational Skills:

· Ability to handle multiple tasks simultaneously and prioritize work effectively.

· Professionalism:

· Maintain a high level of professionalism when interacting with clients and colleagues.

Work Arrangements

· Location: Office-based in Kuala Lumpur, Malaysia.

· Working Hours:

· Monday to Thursday: 9:00 am – 6:00 pm

· Friday: 9:00 am – 5:30 pm

Job Allowances & Benefits:

• Mobile phone allowance
• Health insurance
• Career Advancement opportunities
• Free Coffee, Tea and Snacks in the office

Salary Range

RM2,000 to RM3,000 per month, commensurate with experience and qualifications.

How to Apply

If you believe you have the right experience and skills to excel in this role and are passionate about making a positive impact in the recruitment industry, we would love to hear from you! Please send your latest updated CV or resume to [email protected]

Additional Application Instructions

• Recent passport-sized photograph is mandatory
• Attach all relevant academic certificates, professional qualifications, and transcripts to your application

Job Type: Full-time

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Health insurance
• Opportunities for promotion

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Commission pay
• Performance bonus

Application Question(s):

• What is your notice period? (REQUIRED)
• What is your last drawn salary? (REQUIRED)
• What is your expected salary? (REQUIRED)
• Which accounting software are you proficient in? (e.g., SQL,QuickBooks, Xero, MYOB). Please provide details on your level of expertise
• Are you fluent in both English and Bahasa Malaysia in both written and spoken?
• How many years of experience do you have in performing bank reconciliations? Can you briefly describe your process and any specific software or tools you have used?
• Do you have experience in preparing and managing invoices? If yes, please describe your experience and the type of invoicing systems or software you have used
• Are you familiar with SST (Sales & Service Tax) submission and filing processes in Malaysia? If yes, please describe your experience