Project Executive & Coordinator

Job Responsibilities:

Project Planning and Coordination:

• Liaise closely with Marketing on project plans, timelines, and budgets.
• Coordinate with various teams (procurement, data management, purchasing, operation, customer service, corporate, etc.) to ensure project goal alignment.
• Collect printing material and send it to the relevant department ( Example: KK day flyer to Operations )
• Raise Purchase Requisition ( Dynamic GP System )
• Raise & Manage Petty Cash Marcom ( Liaise with admin )
• Update in monthly report spending ( By Festival )
• Update in monthly report spending ( CSR Event)

Communication Management:

• Serve as the primary point of contact between printing suppliers, including team members, and with another department.
• Facilitate meetings, take minutes, and distribute updates to the team.

Content Development:

• Assist in segregating marketing task materials, including leaflets, banners, and other POSM including roadside bunting.
• Ensure all content is correct with the details given by the data management dept.
• Draft and segregate memos to all relevant departments for signature.

Timeline Management:

• Monitor Project/Job timelines and deadlines, ensuring that deliverables are met on schedule.
• Identify potential roadblocks and work to resolve them proactively with the marketing team.

Collaboration and Support:

• Work closely with designers to ensure design and messaging align with marketing objectives.
• Support the implementation of marketing campaigns and promotional activities.

Quality Assurance:

• Review and proofread all marketing materials to ensure accuracy and adherence
• Gather feedback from top management or manager and implement necessary revisions.
• Double check on invoices from the procurement department.

Event Coordination:

• Assist in planning and executing marketing events and outlet openings.
• Coordinate promotional materials, ribbon cutting session, balloon arch.

Job Requirements:

• Typically requires a degree in marketing, communications, business, or a related field.
• Experience in project coordination or marketing roles is beneficial. ( at least 2 years )
• Communication Skills: Strong verbal and written communication skills are essential.
• Organizational Skills: Ability to manage multiple projects simultaneously and meet deadlines.
• Technical Proficiency: Microsoft Excel, Word and PPT
• Attention to Detail: A keen eye for detail to ensure quality and consistency in marketing materials.
• Analytical Skills: Ability to analyze data and metrics to evaluate campaign effectiveness.

Job Types: Full-time, Permanent

Pay: RM3,500.00 - RM4,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Application Question(s):

• What is your expected salary? (min-max)
• What is your current/ last drawn salary?
• How soon are you available? (e.g. 2 months notice period / available immediately)
• Are you well written and well-spoken in Mandarin?

Education:

• Bachelor's (Preferred)

Experience:

• Project Coordinating: 2 years (Preferred)

Language:

• Mandarin (Preferred)
• English (Preferred)

Willingness to travel:

• 50% (Preferred)