Admin Executive

Reimbursement / Claims Management

• Prepare and submit claims accurately and on time.
• Pay close attention to details to avoid mistakes and discrepancies.
• Liaise with HQ on claim inquiries, providing resourceful and comprehensive information.

Monthly Payment Management

• Prepare monthly payments for utility bills, including electricity and water.
• Manage factory rental payments and any other necessary disbursements.
• Ensure timely and accurate processing of all payments to avoid late fees or disruptions.

Visa Application & Travel

• Manage and process visa applications for employees traveling overseas.
• Ensure all required documentation is prepared and submitted according to travel timelines.

Documentation and Record Management

• Prepare and update administrative records in a timely manner.
• Ensure all documentation and administrative tasks are organized and completed efficiently.
• Assist with the collection of information and data to support better decision-making and problem-solving as assigned.

Internal Coordination and Communication

• Work closely with internal departments to monitor progress, enhance operational efficiency, and facilitate effective communication.
• Follow up on tasks and projects to ensure timely completion.

Meeting Preparation and Follow-up

• Attend meetings and prepare detailed minutes.
• Coordinate with clients and business associates, and ensure necessary follow-up actions are taken.

Job Requirement

• Degree in business administration, management or relevant field is preferred.
• At least 1 to 3 years of related administrative experience.
• Effective verbal and written communication skills.
• Familiarity with office management procedures and principles.
• Proficient with Microsoft Office software (Word, Excel, and PowerPoint) and other relevant software applications.
• A positive attitude and exceptional interpersonal skills.
• Demonstrate the ability to work independently, be organized, and maintain professionalism.
• Self-motivated and continuously strive for improvement and enhancement.

Job Types: Full-time, Permanent

Pay: RM3,500.00 - RM4,500.00 per month

Benefits:

• Maternity leave
• Meal allowance
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• 13th month salary

Application Question(s):

• Have you worked in a role which requires a sound understanding of claims management processes?
• Do you have previous invoicing experience?

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Administration Executive: 3 years (Required)