General and Admin Executive

Salary undisclosed

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Job Responsibility

Answering and directing phone calls and dealing with customersâ enquiries.
Handling correspondence, mail distribution, and courier services.
Handling Special Deliveries: Managing statutory declarations, urgent or high-priority deliveries and ensuring they are handled with care.
Organizing documents in the correct order and ensuring accurate records of all statutory declarations performed.
Facilitating smooth operations and effective communication between regional offices to ensure that documentation is accurately managed, efficiently exchanged, and compliant with all relevant standards.
Facilitating the booking of meeting room for staff and external visitors, resolving booking conflicts and ensuring fair and efficient allocation of room.
Maintaining and organizing electronic and physical document storage systems.
Maintaining office supplies and managing office inventory report.
Auditing / processing auditorsâ monthly travel expense claims.
Handling mileage reimbursement requests for partner level.
Coordinating audit training attendance for staff.
Ensuring that the office premises and office equipment are clean and well-maintained.
Supporting the implementation of new administrative processes and systems.
Ensuring compliance with firm policies and regulatory requirements.
Any other admin related duties as assigned to maintain efficient operations.

Job Requirements

Prior administrative support experience in auditing or accounting firm(s) and posses own transport would be an advantage.
Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in business administration or equivalent.
Fresh Graduate encourage to apply
Able speak Mandarin, English and Bahasa Malaysia.
Outspoken, good communication and interpersonal skills, both oral and written.
Strong self initiative and the ability to adapt quickly to different situations.
Positive attitude with a pro-active approach to solving problems.
Be analytical with attention to detail.
Team player and independent worker without close supervision.