Account & Purchasing Executive

RM 3,000 - RM 4,000 / month

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Job Responsibilities

Account job scope:

Handling full set accounts for companies
Ability to prepare income statements, balance sheets, monthly financial statements, and audit schedule
Responsible for Account Receivable (AR) function and not limited to billing, collections, debtors’ analysis, and other AR-related tasks
Generate monthly Statements of Account (SOA) from the accounting system to customers
Responsible for Account Payable (AP) function and not limited to invoicing, payment, creditors’ analysis, and other AP-related tasks
To liaise with external parties such as auditors, tax agents, bankers, lawyers & government statutory
Support external and internal audits
Responsible for ad-hoc sensitive or analytical analysis, reporting to facilitate the Management on their decision making
Monitor and verify the daily operating matter on the compliance of the Company’s internal control and procedure and accounting policy
Responsible/assist to coordinate and prepare the financial budget/projection
Responsible for maintaining and advising on all corporate information and submission to ensure compliance with statutory requirements.
Assist in search of information and financial analysis on any business development matters
Coordinate and prepare reports for periodic meetings

Purchasing job scope:

Prepare documents (like invoices, purchase orders, etc.)
Maintain updated records of orders, suppliers, and customers
Provide information to customers about the status of their orders
Receive shipments and sign paperwork upon receipt
Contact supplier or shipper if a mistake is identified
Inspects contents to ensure they are undamaged
Verify packages according to order invoices (quality, quantity, price, etc.)
Assume responsibility for returning unsatisfactory shipments or receiving replacements – warranty
Label deliveries and allocate them to their designated place
Ensure invoices are signed and paid for satisfactory deliveries
Maintain accurate records and assist in inventory control
Track orders and ensure timely delivery
Follow up with suppliers, as needed, to confirm or change orders
Overseeing and supervising employees and all activities of the purchasing department

Job Requirements

Diploma/Degree in Accountancy, Supply Chain Management, Business Management, or a similar field preferred
Have in depth knowledge of local accounting standards and tax regulations
Knowledge of sourcing and procurement techniques as well as dexterity in “reading” the market
Experience in industry procedures, costs, and terms
Proficiency in Microsoft Office and purchasing software
Strong communication and negotiation skills
Good analytical and strategic thinking skills
Supervisory and management experience
Attention to detail
1-2 years of experience in the field related
Proficiency in English, Bahasa Malaysia, and Mandarin is an advantage as need to liaise with Mandarin Speaking customers