Payment Specialist

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Job title

Payment Specialist, FSS

Purpose

Payment Specialist is responsible for performing several Accounts Payable (AP) Payment workflow tasks and coordination of payment processing.

AP Accountant is expected to generate payment proposal and review invoices, complete appropriate checks for business approval and/or reconciliations, and post the payment entries into the system.

Interrelations

The position reports to AP Team Leader.

Formal authorities

Has the authority to act within this Functional Description and within the chart of authority as outlined in the company’s Global Integrated Management System (GIMS).

Main Responsibilities

Position-holder is responsible for:

• Executing payment on a timely manner and accurately as per KPI and in compliance with service level agreements, company policies, procedures and controls
• Obtaining appropriate approval for payment based on company Chart of Authority
• Supporting preparation of analytic reports and/ or accounting schedules
• Responding to queries and resolving any issues during the transaction handling and explaining the procedures and control requirements according to internal SOP in order to ensure timely completion of tasks as assigned
• Reviewing monthly reconciliation and ensure outstanding items are resolved within specific time frame (For .e.g clearing of aged AP items)
• Supporting internal / external audit
• Closely follow-up with related parties (eg. AP Invoicing team) on errors on posted document detected during quality check
• Cooperation with cross function teams within FSS for monthly closing activities
• Identifying and developing process improvements plans when required.
• Working with the business functions to maintain the payments pipeline, managing day-to-day responsibilities such as monitoring & researching the cause of rejected payments, daily reconciling of payment processing statements for high volume transactions
• Developing and documenting systems, operations processes and reporting flows
• Verifying supplier accounts by reconciling monthly statements and related transactions
• Assisting in the financial month and year end closing process
• Other ad-hoc AP duties as required
• Treating all information received as strictly confidential
  
  
  

Accountabilities

The position-holder will be measured against:

• Meeting financial deadlines
• Accounting accuracy
• Ensure compliance of Chart of Authority
• Delivering of relevant, timely and accurate information
• Compliance of accounting policies and procedures
• Compliance of Audit, Tax, and regulations
• KPI’s specified in SLA
  
  
  

Health & Safety

As an employee:

The employee is responsible to adhere to the company’s health and safety* requirements to ensure their own safety and the safety of their colleagues by:

participating in risk assessment processes in the workplace completing required health and safety training and certifications following safe work practices and procedures and use personal protective equipment (PPE) when required inspecting equipment and the workplace regularly and actively eliminating hazards reporting accidents, incidents, injuries, near misses, safety risks and issues of non-compliance with health and safety procedures according to internal procedure Developing the safety culture at own workplace and cooperating with others on matters relating to health and safety

• this includes physical as well as psychosocial health and safety
  
  
  

Qualifications

• Bachelor’s degree preferably in Accounting or Finance
• 2+ years of relevant experience in finance, preferably processing in a high volume environment
• Good knowledge of accounting principles
• Previous experience in a similar Accounts Payable environment within an organisation or SSC/BPO environment is advantageous
• Computer literacy – Excel, Word and other large enterprise systems is advantageous (e.g. IFS, SAP, Oracle etc.)
• Good command of the English language (spoken & written). Additional European / Middle Eastern / Asian language(s) skills will be advantageous
  
  
  

Additional Preferences

• Excellent communication skills and cultural awareness
• Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals
• Previous experience in migration process and/or system implementation preferred
• Proven ability to learn and understand new software/accounting systems
• Ability to build good relationships with different stakeholders
• Attentive to detail and deadlines
• Structured and well-organised
• Ability to resolve problems and deal with high volume transactions
• Analytical skills
• Sharp judgment
• Ability to multi-task and prioritize
• Accountability and responsibility, independent working style
  
  
  

Process Involvement

• AP
• Month End Closing
• WSS Policies & Procedures
• FSS Work instructions
• Monthly Financial Reporting
  
  
  

Auditing