Executive - Administrative & Facility
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Job Descriptions
- Administrative support
- Maintaining office files, records, and documentation in an organized manner. Handling incoming and outgoing communications phone calls and daily administrative work supporting Personal Assist.
- Facility Management
- Overseeing the maintenance and cleanliness of office facilities, including workspaces, common areas, and amenities.
- Coordinating facility repairs, maintenance, and improvements with internal staff and external vendors.
- Contributing to planning initiatives and organizational goals related to office administration and facility management.
- Communication & Coordination
- Collaborating with vendors, contractors, and service providers to ensure timely delivery of goods and services.
- Serving as a point of contact for inquiries, requests, and issues related to office administration and facility management.
- Resource Management
- Monitoring and controlling facility-related expenses, budgets, and expenditures to optimize cost efficiency.
- Perform other ad-hoc tasks as assigned.
Role Requirements
- Diploma in Business Studies/Administration/Facility Management/Hospitality or equivalent.
- 1-2 years in related field.
- Relevant certifications or courses in office administration, facility management, project management, or related areas can be advantageous.
- Proficiency in office software, attention to details, problem-solving skills to address issues related to office operations and facility management.
- Knowledgeable in relevant regulations and best practices in office administration and facility management
- Excellent communication and problem-solving capabilities. Adaptability, ethical conduct and commitment to continuous improvement
- Must be able to work in fast-paced environment and minimal supervision.
Job Types: Full-time, Permanent
Pay: Up to RM3,500.00 per month
Benefits:
- Professional development
Application Question(s):
- How long is your notice period?
- Do you possess own transport?
- What is your expected salary?
Education:
- Diploma/Advanced Diploma (Preferred)
Experience:
- Administration: 1 year (Preferred)
- Facilities maintenance: 1 year (Preferred)