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Executive - Administrative & Facility

RM 3,500 - RM 3,500 / Per Mon

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This job is expected to be in high demand and may close soon. We’ll remove this job ad once it's closed.


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Job Descriptions

  • Administrative support

- Maintaining office files, records, and documentation in an organized manner. Handling incoming and outgoing communications phone calls and daily administrative work supporting Personal Assist.

  • Facility Management

- Overseeing the maintenance and cleanliness of office facilities, including workspaces, common areas, and amenities.
- Coordinating facility repairs, maintenance, and improvements with internal staff and external vendors.
- Contributing to planning initiatives and organizational goals related to office administration and facility management.

  • Communication & Coordination

- Collaborating with vendors, contractors, and service providers to ensure timely delivery of goods and services.
- Serving as a point of contact for inquiries, requests, and issues related to office administration and facility management.

  • Resource Management

- Monitoring and controlling facility-related expenses, budgets, and expenditures to optimize cost efficiency.

  • Perform other ad-hoc tasks as assigned.

Role Requirements

  • Diploma in Business Studies/Administration/Facility Management/Hospitality or equivalent.
  • 1-2 years in related field.
  • Relevant certifications or courses in office administration, facility management, project management, or related areas can be advantageous.
  • Proficiency in office software, attention to details, problem-solving skills to address issues related to office operations and facility management.
  • Knowledgeable in relevant regulations and best practices in office administration and facility management
  • Excellent communication and problem-solving capabilities. Adaptability, ethical conduct and commitment to continuous improvement
  • Must be able to work in fast-paced environment and minimal supervision.

Job Types: Full-time, Permanent

Pay: Up to RM3,500.00 per month

Benefits:

  • Professional development

Application Question(s):

  • How long is your notice period?
  • Do you possess own transport?
  • What is your expected salary?

Education:

  • Diploma/Advanced Diploma (Preferred)

Experience:

  • Administration: 1 year (Preferred)
  • Facilities maintenance: 1 year (Preferred)