Administrative Officer

MAIN PURPOSE OF JOB (below is for reference)

· Handling company's purchasing activities

· Preparing and issuing purchase orders and agreements.

· Ensuring purchasing tracking orders and records are up to date.

· Authorizing purchasing payment by forward receiving documents.

· Recording all transactions and related documents.

· Any other ad hoc duties assigned by supervisor

DETAILED JOB DUTIES (below is for reference)

1. Issue daily purchase order (PO)

· Prepare daily PO upon request

· Make sure PR is approved

· Make sure PR within customer PO budget

· Send out PO to supplier

2. Documents matching

Execute invoice matching to ensure accurate vendor payments and correct accounting of costs [For Advance Payment Process]

· Matching the INVOICE received from supplier with our PO

· Ask for ETA before proceed payment

· Pass to account team to do payment

3. Pull out the updated PO data daily for tracking item purpose

· Pull out PO data and send to receiving to update and track item

· Update the everyday data to receiving

4. Get advice from supplier of the ETA for outstanding PO

· Ask ETA from supplier for the late coming item

JOB REQUIREMENTS (below is for reference)

· Excellent written and verbal communications, interpersonal and negotiation skills with Mandarin.

· Ability to negotiate, establish and administer contracts.

· Able to work well under stress in a fast-paced environment and support on overtime.

· Sound time-management and organizational skills.

· Hardworking and meticulous with positive attitude.

· Resourceful, self-driven, proactive and independent worker.

· Complying with company policies, procedures, and regulatory standards.

· Have solid knowledge and understanding of Purchasing processes, policy and systems.

· Proficiency in Microsoft Office and purchasing software.

· Strong analytical and presentation skills.

· In-depth understanding of technical documentation.

· Great attention to detail and problem-solving abilities

· Able to work well with management and with staff of all level.

· Able to complete tasks within committed timeline.

· Open to learn new things.

Job Types: Full-time, Permanent

Pay: RM2,100.00 - RM2,500.00 per month

Benefits:

• Additional leave
• Flexible schedule
• Free parking
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Overtime pay
• Performance bonus

Ability to commute/relocate:

• Bukit Minyak: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you currently working? If yes please state your resignation notice period.
• How much is your current salary? How much is your expected salary?
• Are you okay with the working location(Bukit Minyak)?

Experience:

• Administrative: 1 year (Required)

Language:

• English (Preferred)
• Mandarin (Preferred)

Expected Start Date: 11/01/2024