ADMINISTRATIVE ASSISTANT

EXPERIENCED 1 - 2 YEARS

BASED IN SEMENYIH (HQ)

Job scope :-

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Works closely with other management staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

Administrative Assistant Skills:-

• Digital literacy and research skills, including the ability to analyze the reliability of information
• Familiarity with standard office platforms, such as Microsoft Office, Email & etc..
• Data management and entry skills, including the ability to maintain and improve filing systems
• Accurate record keeping
• Written communication skills
• Time management, multitasking, and flexibility
• Organizational skills
• Accuracy and attention to detail
• Interpersonal skills, professional and courteous demeanour, excellent office and phone etiquette, and the ability to diffuse tense situations
• Ability to work well under pressure and navigate multiple deadlines
• Ability to work well independently and in collaboration with others

Education, Experience, and Licensing Requirements:

• High school diploma or equivalent, in any field.
• Past administrative experience or tenure in an office setting a plus
• Fresh graduate is welcome to apply.

Job Type: Full-time

Experience:

• Administrative: 1 year (Required)