Human Resources & Admin Intern

Reporting to the Assistant HR & Admin Manager, the HR & Admin Intern is to provide support in the full spectrum of HR & Admin /operation functions.

Description:

Essential Job Responsibilities and Accountabilities:

Administrative Responsibilities

· Prepares spreadsheets and other special, recurrent or one-time reports, summaries or replies to inquiries as instructed, selecting relevant information from a variety of sources such as reports, documents, correspondence, computer system and other offices.

· Manages calendars and conference rooms, emails, files, meeting requests and travel arrangements for executives, including, but not limited to international travel (flight, hotel, visa requirements) for all employees.

· Facilitates purchase of business cards and other collateral in accordance with brand standards.

· Performs clerical duties to include answering phones and screening calls, email management and follow-up, travel expense tracking, coordination of catering and offsite meeting logistics, compilation and composing of correspondence (e.g., notes, memos, e-mails, letters, responses to requests and inquiries).

· Identifies, classifies, maintains and protects files, documentation and sensitive information consistent with record handling and retention requirements to include, but not limited to contracts, insurance, trip reports and other company documents.

Human Resources Responsibilities

· Responsible for maintaining records for attendance, payroll administration and processing

· Complete HR administrative duties in a timely manner related to the on-boarding of new hires, including but not limited to: administrating appropriate new join and resigned employees’ paperwork and processes, answering benefits questions, assisting with record keeping and reporting, and conducting data-entry functions

· Assist in the organization and planning of company cultural events

· Assist with HR project planning, coordination and implementation.

· Responsible for office stationaries and pantry necessities