Chief Clerk

Job Description:

• The Chief Clerk is responsible for overseeing day-to-day clerical operations and ensuring the smooth execution of administrative tasks. This role involves managing staff, coordinating office activities, maintaining records, and ensuring compliance with office procedures and policies.
• Record Management - Maintain accurate records, files, and databases; ensure data integrity and security.
• Office Coordination - Plan and coordinate office activities and workflow to ensure efficiency.
• Budgeting & Supplies - Manage office budget, order supplies, and oversee vendor relationships.
• Compliance - Ensure adherence to company policies, regulations, and legal requirements.
• Reporting - Prepare reports, meeting minutes, and other documents as required by senior management.
• Compliance with Company PI Policies - Ensure that all Procedural Instruction (PI) is handled in compliance with company policies and data protection regulations, maintaining confidentiality and integrity of sensitive data.
• State Authority Compliance - Coordinate and ensure that all operations are compliant with local/state authority requirements, including permits, licenses, quit rent/ assessment/ property assessment tax and legal documentation.
• Foreign Workers’ Renewal - Manage the renewal processes for foreign workers, including handling documentation, permits, and liaison with relevant department.
• Ad-hoc Administrative Tasks - Respond to any administrative matters assigned by the Estate Manager, including preparing reports, documentation, or assisting in various estate management tasks.

Requirement/ Qualification:

• Candidate must possess at least Diploma in Business Admin / Management / Human resource or equivalent.
• At least 5 years of working experience in Administration field.
• Skillful in using all Microsoft software.
• Knowledge in plantation is an advantage.
• Proficiency in written and spoken English and Bahasa Malaysia.
• Responsible and honest to work.
• Willing to work in estate.