Epicareer Might not Working Properly
Learn More

Receptionist Cum Admin Assistant

Salary undisclosed

Apply on


Original
Simplified

Overview

The Receptionist cum Admin Assistant plays a dual role in supporting the front office and administrative functions of the company. The incumbent is responsible for managing the reception area, attending to visitors, and handling general inquiries, while also supporting the HR department with clerical and administrative duties. This position requires excellent communication, organizational, and multitasking skills to ensure smooth day-to-day operations.

Key Responsibilities


1) Receptionist Duties:

  • Greet and attend to visitors, ensuring they sign in and are directed to the appropriate person or department.
  • Answer and manage incoming phone calls, taking messages or forwarding calls as necessary.
  • Maintain the cleanliness and organization of the reception area, including coordinating maintenance of office equipment (e.g., phones, copier).
  • Handle incoming and outgoing courier services, and distribute documents to internal departments.

2) Administrative Support

  • Maintain office supplies inventory and place orders as needed, ensuring all administrative supplies are well-stocked.
  • Support HR with filing, data entry, and document management, including maintaining employee files and records in both physical and electronic formats.
  • Assist in the preparation and coordination of HR-related events such as staff onboarding, trainings, and company events.
  • Assist in maintaining the cleanliness and functionality of meeting rooms and common areas.


3) Other Duties

  • Support other departments with administrative tasks as assigned by HR or Management.
  • Participate in any additional tasks and projects as directed by the HR Team.
  • Assist with ad-hoc assignments as required.
  • Support HR activities or events.

Requirements

  • Minimum SPM, Diploma in Business Administration or a related field is preferred.
  • Minimum 1 year of experience in a receptionist or administrative role; experience in supporting HR will be an added advantage.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Word & Excel).
  • Strong organizational skills with the ability to multitask effectively.
  • Attention to detail and accuracy in administrative tasks.
  • Professional, friendly, and approachable demeanor.
  • Ability to maintain confidentiality and handle sensitive information.