Apply on
Description
About Us
My Team Stars provides unparalleled professional outsourcing services for your business. We are ready and able to serve as your certified accountants, financial advisor, tax planner, and guide along your path to success.
We have proven expertise and experience providing personalized accounting, administration and bookkeeping services to a broad range of clients across Australia.
Why My Team Stars?
My Team Stars believe it's important to promote Work-Life Balance among the employees. This is because the physical and mental well-being of the employees are our utmost importance to make sure that the employees are in the right state of mind in order to boost their working performance.
Job Vacancy
About the Role:
We are looking for a highly organised and proactive virtual Executive Assistant to provide remote support to our Director who is based in Melbourne. The ideal candidate will be a self-motivated professional with a strong ability to manage administrative tasks efficiently while working independently. This role requires someone who can anticipate the Director's needs, handle sensitive information with discretion, and manage a variety of responsibilities in a virtual environment.
Executive Assistant
Responsibilities
- Manage the Director’s calendar, arrange meetings and prioritise appointments, ensuring effective time management.
- Monitor and filter emails, draft responses and manage correspondence on behalf of the Director.
- Organise travel arrangements, including flights, accommodations, transportation and itinerary planning.
- Conduct research, gather data and compile reports or presentations as requested by the Director.
- Assist with personal tasks, including scheduling appointments, arranging personal errands and other ad hoc duties as needed.
- Act as a liaison between the company and external clients or vendors.
Qualification & Skills
- Minimum of 2 years of experience as executive/personal assistant, ideally supporting directors in a virtual capacity.
- Strong proficiency with virtual communication tools (Zoom, Microsoft Teams, Google Meet), and collaboration software.
- Exceptional organisational and multitasking abilities.
- Excellent written English and verbal communication skills.
- Ability to anticipate needs and work independently with minimal supervision.
- Strong problem-solving and decision-making skills.
Benefits - Long Service Award
- Employee of the Year
- Employee of the Quarter
- Weekly Activities: Badminton, Yoga, Zumba
- Monthly Parking Coupon, Complimentary Breakfast
