Human Resource Executive

Responsibilities:

Recruitment:

• Coordinate and monitor hiring flow of recruitment processes & compliances for non-managerial level.
• Coordinate and conduct reference checks, background checks and etc.
• Maintain applicant database/flow, drug screen, orientation, due probation and transfer request database.
• Create and maintain new hire and personnel files and enter them into Registration Master List.
• Ensure accurate maintenance of all employee records and files (e.g., reference check document, interview documents).
• Create and maintain filing systems.
• Coordinate new hires onboarding processes; train new hires on Human Resources processes, programs, policies, information systems, etc.
• Prepare accurate recruitment updates & reports in timely basis.
• Proceed Hiring with approved MR

Compensation & Benefits:

• Monthly Attendance Checking – including outsource worker. Perform checking on submitted documents such as OT claim form, attendance sheet versus Duty Roster, Leave form, medical claim compilation.
• Update into payroll summary template.
• Perform final checking for separation case and release document to payroll team.
• Attend & resolve internal customers’ issues in pertaining to HR issues.
• Data entry on Leave Management system.

Training:

• Conduct Induction Training (monthly basis)
• Proposed yearly training plan
• Coordination for trainings internally and externally
• Monitoring OJT report and update on learning score card

Employee Welfare/ activity

• Monitor & manage employee outpatient record vs cost, inpatient cases – to report and arrange visitation.
• Organize employee relation activities including: 4 festive celebrations; Quarterly employee meeting with birthday celebration;
• Cleanliness of employee area: Surau, Canteen, Changing Room
• Issue Grooming Standard findings for those employees that do not comply.
• Attend & resolve internal customers’ issues in pertaining to HR issues.
• To coordinate and actively take part in staff activities

Qualifications, experience and skills

• Education: Diploma/ Degree
• Experience: 2-3 of related years’ experience in hospitality industry with C&B work experiences
• Skills/ Specialized knowledge: Interviewing, Organizing, Coordination, Training
• Familiarity with MS Office applications and email functionalities, particularly MS Excel and ability to generate reports.
• Ability to adapt to company systems for daily operations and communications

Required competencies

• Proactiveness
• Team player spirit
• Sense of ownership/ responsibility over own work
• Problem solving attitude
• Excellent interpersonal and communication skills
• Ability to navigate through complex operational issues
• Attention to detail
• Situational awareness