Secretary / PA – CEO Office

Responsibilities

• Provide comprehensive secretarial support, including managing correspondence, typing, filing, and photocopying.
• Schedule appointments, manage the CEO’s diary, and handle telephone calls.
• Maintain confidential records and ensure the security of sensitive information.
• Attend and take notes at meetings, prepare and distribute minutes.
• Arrange travel and accommodation for the CEO as required.
• Coordinate on-call rosters for administrators.
• Monitor and replenish office supplies.
• Supervise office activities to ensure smooth operations.
• Manage the booking and usage of meeting rooms.
• Prepare and compile reports for senior management.
• Take and prepare minutes for meetings as needed.
• Participate in departmental and hospital quality initiatives.
• Perform additional duties as assigned.

Requirements

• Diploma in Secretarial Studies.
• Minimum of 3 years of experience providing executive secretarial support to senior management.
• High level of confidentiality and reliability.
• Excellent command of English and Bahasa Malaysia.
• Strong communication skills and professional telephone etiquette.
• Proficiency in MS Word, MS Excel, and Microsoft Outlook.
• Pleasant personality with a proactive approach.