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What Annata Stands For:
Annata is a Microsoft Global Independent Software Vendor (ISV) since 2001. With its roots in Iceland, Annata is one of the leading global ISVs and industry partners from Microsoft with offices in all continents. Built on Microsoft Dynamics 365, our A365 solution offers a comprehensive suite of capabilities designed to propel automotive, trucks & buses, and equipment businesses into the realm of digital transformation.
We are looking for an Office Manager to join Annata's Operations team!
Position Summary:
We are seeking an organized and personable Office Manager to ensure the smooth operation of our office. The ideal candidate will be a team player with strong organizational skills and the flexibility to manage day-to-day routines and ad-hoc tasks. The Office Manager will play a key role in maintaining procedures, supporting operations, and fostering a positive work environment.
Key Responsibilities:
- Reception Duties: Professionally answer incoming calls, schedule appointments, respond to general inquiries, and direct them to the relevant staff. Greet, welcome, and assist visitors, ensuring they are directed appropriately as needed.
- Ensure office efficiency and cleanliness by maintaining common areas, workstations, meeting rooms, and the pantry; organizing office procedures; managing office documents; overseeing inventory, including pantry supplies and stationery; and supervising office cleaners to uphold cleanliness standards in all office areas.
- Administrative Support: Provide administrative assistance by scheduling any requested business meetings and events, managing vendor relationships, and coordinating office logistics while recording office-related expenditures.
- Maintain the office layout to ensure a tidy and organized workspace, making necessary updates to reflect any changes and prevent clutter.
- Support for Office Events and Employee Activities: Support the Operations team in organizing office events, employee activities, and engagement initiatives, including ordering food and managing catering arrangements.
- Building Liaison and Office Safety: Act as a liaison with building management for car park registration, access cards, fire drills, and other building-related matters. Oversee office repairs and maintenance to ensure a safe and functional workspace, coordinating with building management on safety updates.
Ad-Hoc Tasks:
- Any additional tasks as required by management, inclusive but not limited to arranging business travel requirements (including booking flights and accommodations), and being prepared to support Operations and other departments with employment pass-related processes and office renovations as the need arises. Demonstrate teamwork and adaptability in all responsibilities.
Qualification and Requirements:
- Candidate must possess at least a Diploma in Business Studies/Management/Administration/Secretarial/Commerce or equivalent.
- Energetic professional who can wear multiple hats. Experienced in handling a wide range of administrative and executive support-related tasks and able to work independently with minimal supervision.
- Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.
- Good time management skills and ability to multi-task and prioritize work.
- Good communication, organizational, and planning skills, along with being a good team player.
- Creative and takes initiative in problem-solving and process improvement.
- Applicant must be Malaysian and be fluent in English.
