Admin Executive

Job Description

Key Responsibilities:

• Coordinate travel arrangements for the commercial and support teams in regard to flight bookings, accommodation and transportation arrangement.
• Handle internal sales activities.
• Responsible for overall budgetary control of admin/general expenses for the company
• Maintain accurate records of office supplies inventory, equipment, and furniture. Track usage, ensure timely replenishment and place orders.
• Coordinate and oversee office maintenance tasks, ensuring the workspace remains functional and presentable.
• Manage housekeeping activities to maintain a clean and organized office environment.
• Manage the negotiation and review for tenancy/contracts and vendors.
• Oversee annual office license renewal and maintenance activities.
• Serve as a backup receptionist, handling incoming calls, greeting visitors and providing exceptional customer service.
• Provide administrative support to the Management Team as and when required.
• Monitor stock levels and coordinate with the warehouse team to ensure sufficient inventory is available to meet customer demand.
• Assist in coordinating logistics operations, including scheduling shipments and deliveries.

Job Requirements

• Candidate must possess at least bachelor’s degree/Professional Degree in Business Studies/Administration/Management, Commerce, or equivalent.
• At least 3 Year(s) of working experience as Admin Executive, Personal Assistant or Executive Assistant or any similar position.
• Excellent organizational and problem-solving skills. Capable to multitask and prioritize effectively.
• Ability to maintain confidentiality and exercise discretion.
• Strong MS Office skills (especially Word, Excel, PowerPoint).
• Excellent communication skills. Fluency in English and Malay, both spoken and written is required.
• Willing to travel outstation as and when required.