Material Control Cum Admin Officer

Job Descriptions:

• Sourcing and selecting vendors for best price purchase and maintain vendors’ database.
• Obtain quotation and negotiate with vendors for optimum quality, cost, delivery lead time.
• To liaison with sub-contractors for quotation and price negotiation.
• Monitoring and tracking of purchases to ensure on time delivery of goods from vendors.
• Feedback and follow up the issues regarding quality, shortage, wrong product delivery, claim and replacement with vendors.
• Ensuring Purchase Requisition Master list is updated on a daily basis and the status is up to date.
• Generate purchase return and follow up return replacement.
• Ensure inventory accuracy via physical stock and system, with zero discrepancy.
• Monitor all inbound / outbound physical activities and inventory system.
• Monitor closely and keep track of the movement of gas cylinders and refrigerants from store to field site.
• Perform daily stock out by updating the Stock Cards and Inventory System. Ensure all incoming goods received are matching with Purchase Order, Delivery Order and verify status and quality of material. Inspect deliveries for damage or discrepancies.
• Manage control measures to ensure mistakes, inaccuracies and discrepancies are highlighted, addressed and resolved.
• To record and update the stock card whenever there is an inbound / outbound physical activity.
• Ensure all the receiving documents are verified and acknowledged before submitting the documents to the purchaser.
• To ensure all stock to be updated in SAP system real time upon receiving, all stock transfer is using system transaction and all the tracking report must complete by weekly basis.
• Ensure accuracy of the inventory system by updating records of physical inventory totals, receipts and returns.
• Review documentation and troubleshoot quantity discrepancies between stock and records.
• Responsible to update and maintain high accuracy of data and reports with proper and systematic filing of all records and documents.
• Maintain receipts, records and withdrawals of the stock.
• Update and submit inventory reports to immediate superior on monthly basis i.e monthly stock count report.
• Ensure all goods in storage location bin are identified with labelling correct Part No and quantity.
• Maintain proper housekeeping including floor and goods rearrangement in store/area assigned or according to product category. Organize, cleaning store and rack systemically.
• Ensure store 5S housekeeping is keep up at all times.
• Ensure items kept in the store are maintained and protected from damage or loss including stock control.
• Planning, participate and execute on all stock count activities, including monthly stock count.
• Compile stock count variance results and communicates findings and observation via report after each stock count.
• Investigate discrepancies, locates error sources from inventories, and initiates corrective action
• Prepare, generate, and file inventory reports; review reports monthly with management and provide solutions.
• Ensure that the month end stock count, reports are done in a timely manner and submit to Finance Department, answerable for stock variance.
• Execute Purchasing & Administrative works whenever required and as instructed by superior.
• Responsible for compiling and submitting Shell Petrol Receipts for SMPS Company Vans to account department by 4th of each month.
• Responsible for updating Vehicle Maintenance Records, GPS vehicle tracking, checking compound of company vehicles and highlight to superior from time to time.
• Responsible for issuing Service Report Book to field operation personnel upon approval from superior and collecting back the used Service Report Books. Update & maintain records.
• Perform administrative works, data entry, other related duties and responsibilities as assigned by superior.
• Attend to any ad-hoc task(s), as assigned by superior and complete within the given time frame.

Requirements:

• Minimum Diploma / Degree in Logistics / Supply Chain or related field from recognized University.
• Minimum 1 year of working experience in inventory management / purchasing
• Preferable executive specializing in Inventory Control/material management or equivalent.
• Knowledge in SAP, Inventory Management, ISO 9001/14001 and 5S will be an added advantage.
• Good knowledge of computer and good in MS Office, especially in Ms Excel.
• Good attendance, punctuality and responsibilities in duty.
• Meticulous detail, independent and accurate execution of given tasks and responsible.
• Possess Good communication skills with strong initiative, self-starter and team work.
• Result-oriented character and able to work extra time to complete the task(s) assigned by superior.
• Ability to work under pressure and accountable.
• Strong administrative, analytical and systematic in problem solving.
• Ability to work independently with minimal supervision.