Administrative Secretary

Salary: RM 2,600 – RM 3,500 per month

Qualifications

1. 2 years of relevant working experience in a similar role.
2. Ability to work independently.
3. Proficient in MS Office - Excel, Word and PowerPoint.
4. A minimum of a Diploma or equivalent is required.
5. Excellent written and verbal communication skills in Chinese, English and Malay.
6. Attention to detail and problem-solving skills.
7. Excellent time management skills and strong organisational skills with the ability to multi-task.

Job description

1. Document Management: Prepare, edit and file internal and external company documents and records.
2. Handle the classification, filing, retrieval and destruction of company documents.
3. Scheduling: Schedule and coordinate meetings, appointments and business activities.
4. Manage schedules to ensure efficient scheduling and use of resources.
5. Phone & Mail Handling: Answer phones, record messages and transfer them.
6. Receive and distribute mail, process letters and packages, and ensure timely delivery of information.
7. Recruitment and Staffing: Assist in the development of recruitment plans and advertise positions.
8. Screens resume, schedules interviews, and conducts initial candidate screening and background checks.
9. Labour Regulations and Compliance: Ensure the company complies with relevant labour regulations and contractual requirements. Handle labour disputes and legal matters to maintain company compliance.

Employer Questions

Your application will include the following questions:

• Do you have a right to work in Malaysia?
• What is your expected monthly basic salary?
• How many years of experience do you have as an Administrative Secretary?
• Which office software or tools are you familiar with (such as Excel, Word, email management systems, etc.)?
• Do you have secretarial experience?
• Which languages are you fluent in?