Operations & Maintenance Executive

Job Description:

• Provide administrative support to ensure the smooth operation of the department.
• Schedule internal department meetings and record minutes.
• Handle document control tasks, including filing ISO documents, reports, receipts, and claims.
• Assist the Manager with invoice issuance and payment collection for O&M-related work.
• Support the Engineer in procuring suppliers or contractors by managing Work Order and Purchase Order requests.
• Coordinate delivery orders with the Procurement department, invoices with the Finance department follow up on payments.
• Assist the Customer Service team in preparing daily, weekly, monthly, and yearly reports for clients.
• Manage department petty cash records and claims.
• Provide and release monthly updates on Customer Satisfaction Feedback ratings.
• Oversee the O&M inventory management system, including spare parts tracking, monthly audits, and inspections for ISO compliance.
• Manage and coordinate calibration for department tools and testing equipment.
• Assist the Manager and HR with department motor vehicle management.
• Oversee warranty management and the insurance claim process.
• Collaborate with other departments to enhance internal processes and alignment.

Job Requirements:

• Possess a Diploma, Bachelor Degree, or Professional Degree. Preferably in Business Administration, or Electrical Engineering, or equivalent.
• Knowledgeable and experienced in Solar PV industry will be an added advantage.
• Able to multi-task and work in a fast-paced environment.
• Good in computer literacy.
• Detail oriented, well-organized, and good time management and filing skills.
• Quality and data driven person.
• Possess valid driving license D.
• Able to base in Penang.
• Good communication skills in both Bahasa Malaysia and English (verbally as well as written).
• Physically and mentally strong and fit.
• Able to work and respond on weekends and public holidays if required.
• Willing to travel or relocate.