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Corporate Secretary

Salary undisclosed

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Designation: Corporate Secretarial (Junior / Senior / Team Lead)

Term: Full Time

Location: KL

Mode: Hybrid Working Arrangement

Requirements:

  • Degree / Diploma in business administration or law or related fields.
  • Minimum of 2-5 years’ experience in corporate secretarial work and ability to handle portfolio independently will be an advantage.
  • Proficient in English & Mandarin. (Spoken and Written)
  • Recognized Degree / Diploma with MAICSA / ICSA qualifications or currently pursing MAICSA / ICSA will be an advantage.
  • Good communication, critical thinking and problem solving skills
  • Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking.
  • Experience in professional firms and in handling companies in various jurisdictions is an advantage

Responsibilities:

  • Review works prepared by the team to ensure completeness, requests are followed up in a timely manner and completed within scheduled delivery service
  • Coach and train team members to enable them to carry out their roles effectively and efficiently
  • Assist in handling company secretarial matters for various jurisdictions including offshore companies
  • Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
  • Prepare minutes, resolutions and statutory documents etc, (if and when required).
  • Update and maintain statutory records (if and when required)
  • Ensure documents and files are correctly named, saved and maintained in the database (if and when required)
  • Provide KYC support and maintain KYC documentation (if and when required)
  • Provide administrative support to the corporate secretarial teams in other offices (if and when required)
  • Assist in preparing/reviewing/managing work pass administration including application, renewal, issuance and cancellation of Work Pass. (For MOM related supports) (if and when required)
  • Prepare agenda, issue notice, attend (where necessary) and record minutes of relevant board and board committee’s meetings. (For Listed / Inhouse supports)(if and when required)
  • Assist in drafting and making relevant announcements / submissions / reports / circulars to stock exchange. (For Listed / Inhouse supports)] (if and when required)
  • Any other ad-hoc duties.