Officer - Sales Admin

Company :

Job Purpose

• Responsible for supporting sales team with processing of vehicle sales documents, stock ordering, insurance processing, collection of payments, commission submissions, reports and other administrative functions.

Job Content

Sales Management

• Process and update customer booking data.

• Monitor compliance of documents submitted for vehicle sales and delivery.

• Update and monitor stock reports and ordering.

• Preparing Insurance documents for customers.

• Preparation of payments to JPJ and vendors.

• Prepare Vehicle Invoices.

• Submission of sales specialist commission.

• Liaise with bank for collection of payments

• Manage customer payment. (Debtors ageing).

• Submission of daily collection to Finance HQ.

• Submission of reports and documents to Business Unit and Finance HQ

Operation Management

• Monitor Sales Specialists attendance.

• Monitor compliance of Test Drive records.

• Monitor cleanliness of showroom.

• Manage Petrol Chit distribution.

• Safeguard of vehicle test drive keys.

General Admin (GA)

• Ensure payment to contractors/suppliers.

• Conduct monthly meetings with admin staff.

• Prepare Declaration Report to Finance Department every month.

• Ensure the ESH organisation chart is updated.

• Monitor the vehicle stock ageing.

• Monitor the cleanliness and tidiness of the showroom at all times.

• Monitor all clerical & non-clerical duties and administration functions.

• Take charge of the general admin function of the branch.

Others

• To execute any other tasks as instructed by the Management

• To ensure compliance to the prevailing Environment, Safety & Health policies and legal requirements, and Sime Darby Group’s sustainability initiatives.