Accounts Receivable Senior Specialist

The Accounts Receivable Senior Specialist is responsible for overall accounts receivable activities by delivering accurate, compliant, and timely services to NS BlueScope Coated Products and BlueScope Building Solution’s entities in the ASEAN region. They ensures compliance with BlueScope internal policies, guidelines, and accounting standards in day-to-day conduct of activities relating to Accounts Receivable.

Responsibilities:

Operations & Month-End Closing (Accounts Payable)

• Posting of cash collections within 2 working days from bank receipt date in an accurate manner and net off invoices to the payment within the same month as per advised.
• Issuance of Invoice, DN and CN upon submission of complete information from business in a timely and accurate manner with the appropriate approval in accordance with DOA and correct allocation.
• Proactively resolve invoices with issues/discrepancies with relevant business functions
• Work closely with respective site Commercial Team and other shared services functions (AP, GL, and Treasury) to ensure accurate and timely month-end closing activities.

Management/Financial Reporting

• Prepare and submit intercompany confirmation month-end to respective counterpart (Latest by day 1)
• Resolve any discrepancies and ensure no mismatches.
• Prepare & submit accurate intercompany reports to Manager/Team Lead on a timely basis by Day 2 noon and support with relevant email agreement by respective counterpart as to avoid any mismatch.
  

Internal/External Audit

• Prepare audit samples (cash receipts, bank statements, invoices, and other related information) as requested by auditors and attend to all auditors’ queries.
• Prepare the selected internal/external customers audit confirmation letters to be approve by Manager and disseminate to customers by auditors.
• Review all Intercompany audit confirmation letters received from counterpart in ASEAN for the related FY and submit for Manager’s approval.

AR Accounts Reconciliation

• Prepare monthly reconciliations for all Balance Sheet accounts under AR function as assigned in Blackline.
• Identify any discrepancies/issues and escalate to concerned functions for follow up and clearance within agreed timeframe.
• Ensure reconciliations with long outstanding amounts are explained and have a valid business rationale with appropriate escalations.
• Ensure reconciliations prepared meet the quality control expectations and criteria set out in BlueScope Blackline Reconciliation policy.
  

Services Management

• Perform task in accordance with the service management framework.
• Ensure queries from customers and Corporate (HQ) are attended to and resolved in a timely manner.
• Establish and maintain good working relationships with respective internal customers, other FSC functions and other stakeholders (e.g., Corporate HQ).

Continuous Improvement

• Perform self-inspection on work processes and implement improvement measures to ensure compliance with BlueScope accounting policies and guidelines.
• Actively assist the Team Lead and Regional Finance Operations Manager in various special projects as they arise in the AR function.
• Implement best practices and proactively identify, propose, and implement continuous improvement opportunities in existing processes within the team.

Others

• Partner with Team Lead in resolving outstanding issues and escalate to Regional Finance Operations Manager and necessary stakeholders, if required.
• Back up for team members and Team Lead.
• Other responsibilities as assigned by Regional Finance Operations Manager

Qualification and experienced required:

• Bachelor’s degree in accounting or finance OR SPM Holder with more than 15 years’ experience of AR background
• Able to read, write and speak fluently in English. Able to interpret accurately and respond appropriately.
• Minimum 5 years Accounts Receivable experience.
• Strong knowledge of ERP system (M3 knowledge preferred).
• Proficient in MS Office tools (Excel in particular)
• Strong communication and interpersonal skills.
• Meticulous and analytical.
• Committed team player, reliable and ability to meet tight deadline.
• Self-motivated individual requiring limited supervision with passion for excellence.
• Ability to recognize issues, identify resolution and escalate problems, if necessary.
• Always maintains a high degree of professional conduct.

At NS BlueScope our success comes from our people. We choose to treat each other with trust and respect. We understand that the range of perspectives that result from having a diverse and inclusive workplace will strengthen NS BlueScope’s capability for continued and sustained business success.