Executive Administrative Assistant

Mykiddyland is looking for highly motivated and skilled Administrative Executive to join the team based in Kuala Lumpur.

Location: Suria North Kiara Branch:

Lot 01-06 , 01-07 , 01-08 , Suite Servis Suria,Jalan 30/38A Sri Sinar, Segambut, 52100 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur

Job Highlights

EPF, SOCSO, EIS Contribution

Medical Benefits, Attendance Rewards

Team Building, Company Trip

Salary Range from min RM3000 - RM4500

JOB DESCRIPTION

Responsibilities:

• Coordinate preschool activities and operations to secure efficiency and compliance to company policies.
• Supervise generally/staff’s attendance, daily operation to ensure performance are meet.
• Handle sensitive information in a confidential manner.
• Support budgeting and bookkeeping procedures.
• Create and update records and databases of company, staff, financial and parents’ /children’s data.
• Track stocks / Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Manage and track internal and external Invoices/Receipts/Claims/Licenses/ Agreements.
• Manage agendas/appointments etc. for the preschool/ upper management.
• Manage phone calls and correspondence (Whats app, e-mail, letters, packages etc.)
• Provide courteous, efficient and timely customer service to parents.
• Respond appropriately to enquiries, ensuring that correspondence and enquiries are handled promptly.
• Receipt cash received and maintain the Centre’s petty cash
• Be the first point of contact for prospective families for our centre and maintain the Centre’s Wait List.
• Keep information that is displayed around the centre up to date and relevant
• Manage own workflow efficiently, negotiating priorities for deadlines where appropriate. Perform duties within centre guidelines and procedures, continually seeking improvements in the way in which work is performed.

Requirement:

• Demonstrated skills in office procedures and general administrative requirements in a busy office.
• Good interpersonal and written communication skills.
• Intermediate computer skills and proficiency in the use of the Microsoft Office (Word, Excel, Powerpoint, Outlook).
• Demonstrated typing skills – reasonable speed and a high level of accuracy.
• Proficient in the use of the Internet, including the ability to research information.
• 1-2 years administrative experience in a support role.
• Good converse in English/Malay/Mandarin.
• Fresh Graduates are welcome to apply. Training is provided.