HR and Admin Coordinator (Contract)

We are seeking a highly organized and proactive Temporary HR and Admin Coordinator to support our HR department in preparing for outsourcing HR operational and functional work. The ideal candidate will also assist in managing our internship program, compiling databases, organizing meetings, conducting employee surveys, and handling various HR and administrative tasks.

Key Responsibilities:

1) HR Outsourcing Coordination:

• Prepare and coordinate the outsourcing of all HR operational and functional work.
• Gather, compile, and analyze relevant data to facilitate the transition.

  2) Internship Program Management:

  • Collaborate with heads of departments to understand project requirements for internships.
  • Convert project requirements into clear job descriptions and deliverables.
  • Post job advertisements in relevant colleges and manage follow-up communications to organize interviews.

    3) Database Compilation:

    • Collect and compile data for various HR-related databases.
    • Ensure data accuracy and organization for easy access and reporting.

      4) Meeting Organization:

      • Schedule and organize meetings, including preparing agendas and taking minutes.
      • Coordinate logistics for meetings and ensure all participants are informed.

        5) Employee Surveys and Communications:

        • Assist in the development and distribution of employee surveys.
        • Facilitate effective communication with employees regarding HR initiatives and updates.

          6) Ad-Hoc HR and Administrative Support:

          • Provide general support for various HR and administrative tasks as needed.
          • Assist with any additional projects or duties assigned by management.

• Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
• Previous experience in HR coordination or administration is an advantage.
• Familiarity with internship program management is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with HR management systems (HRMS) and applicant tracking systems (ATS) is a plus.
• Good verbal and written communication skills.

• Contract Duration: 3 months (start asap)
• Working Hours: 9:00 am to 6:00 pm (Monday – Friday)
• Salary Package: Basic RM2,500 to RM3,500
• Location: Alam Damai, 56000 Kuala Lumpur