Office Admin

Office Management •⁠ ⁠Oversee day-to-day office operations to ensure smooth functioning. •⁠ ⁠Manage office supplies and inventory, including ordering and replenishing. •⁠ ⁠Ensure the office environment is well-maintained and conducive to productivity. Payments and Financial Tasks •⁠ ⁠Handle vendor payments, utilities, rent, and other office expenses. •⁠ ⁠Assist with budgeting for administrative costs. •⁠ ⁠Maintain records of financial transactions and ensure timely settlements. Immigration and Compliance •⁠ ⁠Assist with visa applications, renewals, and work permits for foreign employees. •⁠ ⁠Ensure compliance with local employment regulations and company policies. •⁠ ⁠Handle employee registration with relevant government bodies like EPF, SOCSO, and LHDN. Office Errands and Administrative Duties •⁠ ⁠Run office-related errands, such as banking, deliveries, or purchasing supplies. •⁠ ⁠Coordinate logistics, including mail distribution and office couriers. •⁠ ⁠Organize company events, meetings, and travel arrangements. Documentation and Record Keeping •⁠ ⁠Maintain and organize office files, both in hardcopy and digital format. •⁠ ⁠Ensure the timely and accurate filing of documents and reports. •⁠ ⁠Assist with preparing reports or presentations as needed. Vendor and Third-Party Liaison •⁠ ⁠Liaise with suppliers, service providers, and building management. •⁠ ⁠Negotiate and manage contracts with vendors and service providers. •⁠ ⁠Ensure quality and timeliness of services provided by external parties. Travel and Accommodation •⁠ ⁠Arrange travel bookings, including flights, hotels, and transportation for employees on business trips. •⁠ ⁠Handle visa applications for employee travel if required. General Office Security and Health & Safety •⁠ ⁠Monitor and enforce security protocols, such as visitor management. •⁠ ⁠Ensure compliance with health and safety regulations in the office. •⁠ ⁠Conduct regular checks to ensure office security and safety.