Admin & Public Relation Executive

Building, Fixed Asset and Office Equipment Maintenance 1. Ensure that office or factory building is in good, clean, secure and safe condition at all time by coordinating cleaning services etc. 2. Ensure that fixed asset (Hilux, company car, forklift, air-conditioner etc.) and office equipment (fax machine, printer, photocopier, PC, staff workstation etc.) is available and in good working order. 3. Ensure that stationaries, food and beverages and other consumables are available at all time and properly accounted for 4. Maintain & updated proper records and maintenance register of all related assets, stationaries and consumables 5. Resolve issues of all tenant renting company buildings including maintenance, rental etc. 6. Ensure all issues relating to utilities – water, electricity, telephone lines, plumbing are resolved 7. Develop ICT Maintenance Schedule and ensure maintenance being done and perform accordingly. 8. Develop crisis management plan / disaster recovery plan Legal Matters 1. Ensure all legal requirements complied – business licenses, building grants, CF, road tax, building fire insurance etc. in order 2. Source and arrange for best options for insurance – motor vehicle, building fire insurance etc. 3. Coordinate legal needs of the company by coordinating services by legal firm and maintain documents on legal matters as and when needed 4. Work close/collaborate with Sales & Marketing Executive (Medical) including the PO, stock etc Corporate Social Responsibilities including Wardatul Jannah 1. Organise and coordinate CSR activities of the company 2. Promote CSR activities to relevant external parties 3. Inculcate CSR culture among all employees Health, Safety and Security 1. Maintain proper security system via engagement of security surveillance services, key and lock maintenance system etc. 2. Ensure continuous provision of personal safety equipment, first aid kit, fire extinguishers etc. 3. Ensure that office premises and other assets are at all times securely locked, protected and free from fire hazards, pests etc. 4. Conduct quarterly Safety Audit 5. Prepare relevant compliance report to DOSH and other related external agencies Guest and Public Relations and Entertainment 1. Coordinating logistics for company suppliers, customers and guest 2. Coordinating logistics for company events either internally or externally Document and Products Despatch and Collection 1. Coordinating needs for incoming and outgoing documents etc. via despatch services etc. 2. Maintaining records and monitoring performance of the above services Cost Control and Monitoring Monitor administrative overhead costs and implement measures for cost saving Other administrative matters 1. Support administrative needs for new business establishment 2. Other ad-hoc administrative issues