Account & Finance Assistant

Budgeting and Management Accounting Administration 1. Charge expenses to the correct project code 2. Cost allocates between project if necessary Financing Facilities Administration Compile documents for submission for application of financing facilities and settle outstanding facilities when due. Banking and Treasury Accounting (Accounts Payable and Accounts Receivable) 1. Prepare documentation for payments or billing on timely basis using suitable instruments such as via cheque, petty cash, LC, BA, Assignment of Payment, Factoring, Interco Billing etc. 2. Process billings and expenses (invoices, staff claim, staff advance etc.) and post into SAGE 50/UBS system the correct accounts and cost centres in the manner which is accurate, legitimate, properly documented, supported and coded 3. Check SAGE 50/UBS transaction, knock off bills etc. 4. Prepare documentation for FOREX hedging 5. Reconcile creditors’ statement with records in SAGE 50/UBS. 6. Print and File Payment Vouchers, Receipts and other vouchers with respective supporting documents. Ensure documents are properly signed etc. before filing. 7. Chase payment from customers including factored or assigned invoices. Send out debtors' statement Petty Cash Maintenance 1. Chase staff to submit claim as per monthly dead line including the advance taken 2. Reconcile staff creditors accounts Tax Accounting Administration 1. Maintain tax register, tax files and prepare documentation to submit necessary returns 2. Make necessary payments for corporate tax, with holding tax, sales tax etc.