Administrative Coordinator - Maintenance

Overview

We are seeking an Administrative Coordinator to join our team and provide crucial support in a fast-paced office environment. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills.

Responsibilities:

• Provide general administrative support to the department assigned to the Admin Coordinator
• To provide direct support to the Head of Department
• Accountable to manage and process the department invoices. The task are as per below but not limited to:
• Accountable to ensure that the monthly spending via Company Credit Cards are cleared and monitored on a timely basis
• Accountable to provide support on the department’s annual accrual or budget activity
• Act as the Document Controller for the department
• Accountable to manage the team adhoc, weekly and monthly meeting as well as internal training which includes the booking of meeting room, food and beverage
• Responsible of the upkeep of team office infrastructure. Any infrastructure breakdown such as lamp faulty is to be reported immediately via the correct channel
• To be actively involve and support Company Event activities such as AGM / Team Event / Team Away Day / Festive Event
• To support all administrative coordinator activity if they are away (roster will be assigned by the Head of Admin).
• Responsible to ensure that additional checks are done on all invoices. This is to ensure correct cost allocation is done according to the job perform by each contractor
• Responsible to ensure and manage the PO amount raised is sufficient to cover the monthly invoices
• Accountable to ensure that each contractor submits their monthly manpower timesheet to the service provider on timely basis
• Other adhoc general business administrative support which is deemed fit and required by the department with consultation from the Head of Admin

Requirements

• Minimum Diploma in Business Administration, Business Management or equivalent in a relevant field
• Multiple stakeholder management
• Efficient, accurate and timely execution of any task given
• Able to work independently with minimum supervision
• Minimum 5 years working experience as Administrative Coordinator
• Strong computer literacy with knowledge of office software application

Job Type: Full-time

Pay: RM3,500.00 - RM5,500.00 per month

Benefits:

• Health insurance

Schedule:

• Monday to Friday

Work Location: Remote